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Stuff a Dump Truck...
Can and Bottle Drive THANK YOU HANNIBAL
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Hannibal Music Boosters September 28, 2009 High School Auditorium In attendance: Heidi C., Tracy & Fred F., Linda I., Shirley T., Theresa K., Darlene M., Doug B., Rhonda V., Bob S., Linda S., Ed C., and Madeline P.. The meeting was called to order at 7:05 P.M. by Heidi. The minutes of the March 30, 2009 were read by Heidi and accepted. Theresa gave a Treasurer’s Report. Fund Raising: Citrus Sale: Nov. 6-17 Linda M. will do prep paper work. Rhonda will handle sorting and pick-up. Cookie Dough & March 12-22 A joint Band & Music Booster Sale. Rhonda, Linda S. & Flower Bulbs Ed will coordinate bulb portion. Bottle & Can Drive Nov. 7 Redeem at Shepard’s, drop-off points, possibly “fill a dump truck”, adult drivers to pick up at homes. Basket Raffle Dec. 16th Linda I. will put it together. Members will solicit businesses. Items need to be collected no later than Oct. 21. Basket will on display and tickets sold at concerts. (10/28, 11/4, 12/2, 12/9 & 12/16) The drawing will be on 12/16. Other offers/ suggestions for fund raisers: Golf Tournament- Jim H. offered to run this Concert promoter known to Jody M. Sweet Inspirations cards Bowling Tournament- Lakeview Lanes, Fulton Zumba – Noelle S. Old Business: We still have flags available for $10.00. New Business: It was decided to close our current checking and savings accounts at Community Bank. Theresa will look into opening accounts at either Empower or Key Bank. This will be more convenient for her to access. The Music Department had several requests for funding for the 2009-2010 school year. We voted on items that needed to be taken care of soon and deferred the others until our next meeting. Requests for
Funding: Bob S. Halloween Concert refreshments 10/28/09 $250.00 yes Guest Artist 5/10 $1,500. later T-shirts for Darien Lake 6/10 $ 600. later Darien Lake busses 6/10 $1,750. later KMS Music End of year parties 6/10 $ 150. Later Jeff S. Guest Artist- travel exp. If needed 6/2-3/10 $ 500. Later Civic Center Trip busses Spring ’10 $ 700. Later Ron H. “Wicked” in Rochester or Syracuse Spring ’10 $ 500. Later Busses Shirley Band Night Out - $10. Per student Fall ’09 $ 400. Yes (1)For tickets & (2) busses if not Paid by district $ 500. Yes Christmas Concert Senior Dinner 12/09 $ 300. Yes Band Trip to Philadelphia- busses Spring $ 1,000. Yes Total Funding Approved: $2,450.00 The Music Department has recommended that our music programs need to be kept “in front” of the Board of Education at each meeting. The members of Music Boosters agree. Several signed up to attend future board meetings. Students need to be there as well. Things to comment on could be All-County bands & Choruses, Area All State, music classes, etc. After discussing the need for more frequent meetings, it was decided to meet bi-monthly for this year. Shirley noted that there are Performing Arts Grants available to not-for-profit groups in the arts. We need to verify our not-for-profit status first. New officers were elected for the 2009-2010 year. All were unopposed. President Ed Carvey Vice President Rhonda Verwey Treasurer Theresa King Secretary Linda Samuels Our
next meeting will be Monday, November 30, 2009, 7P.M., H.S. Auditorium
Music Booster Minutes March 30th 2009 In Attendance: Shirley T., Heidi C., Rhonda V., Linda I., Fred & Tracy F., Bob G., Doug & Theresa K., Bob S., Meeting Called to Order @ 7:01pm Secretaries Report was reviewed by Heidi C., and approved Treasurers Report was reviewed by Shirley T., due to absence of Treasurer and approved but with question about fundraising totals Old Business: Scholarships will remain the same, 2 @ $250.00 each and 2 @ $100.00 each, however changing payment timing of the $250.00 scholarship from completion of fall college semester to beginning of fall college semester upon receipt of validation from attending college Bob S.; Thanked the Music Boosters for purchasing refreshments for Halloween Concerts and for the AWESOME Guest Artist! Still selling Flags for $10.00 New Business: Bob S. brought a request from Jeff S. asking for transportation request to Syracuse Symphony which needed to be changed from $400.00 to $520.00 and was approved Bob S. request Darien Lake transportation(2 buses) at the cost of $1,441.16 stating that this was Educational Performing Experience and that was approved Shirley T. requested no more than $400.00 for Marching Band T-shirts for students and approved if the District continued with marching band program Shirley T. also requested $8,000 for parade transportation depending on budget outcome however with insufficient funds this was denied Bob G. suggested to have quarterly meeting instead of twice a year, however Heidi C. doesn't think that with the amount of people attending it was not a good idea, however we would vote on this in the new school year (Sept) A need to maybe recruit more members for music booster @ concerts was mentioned New Appointed Treasurer: Theresa K. was nominated and approved Theresa K.(New Treasurer) will replace Robin L. as bank signer on Music Boosters Accounts Rhonda V.(Vice President) will replace Sherry B.as bank signer on Music Boosters Accounts Fundraising: Citrus Sale and Flower Bulbs will continue for '09/'10 school year Trees and Wreaths may be possible again next year @ Beckwiths Car Wash was schedule for June 20th @ IGA and was rained out, possible reschedule Next Meeting: Sept. 28th 2009 @ 7:00pm in High School Auditorium Meeting Adjourned @ 8:55pm MUSIC BOOSTERS MEETINGSeptember 29, 2008 In Attendance: Shirley T., Bob S., Jeff S., Linda S., Heidi C., Rhonda V., Linda I., Tracy/Fred F., Bob G., Rebecca K., Robin L., and Teresa/Doug K. MEETING CALLED TO ORDER @ 7:05pm Secretary Report was reviewed by Heidi C. and approved Treasurer Report was reviewed by Robin L. and approved OLD BUSINESS: IGA Recepits total $91.56. (average amount $120-$130) Bank Signers will be Robin L. and Rhonda V. and approved. Flags were discuss and approved to lower the price to $10.00 - also to set up a table at IGA to sell them. Coffeemaker will be purchased by Linda S. totaling less than $150. Individuals Student accounts will remain the same at 50% of profits. Florida Trip will not go to the Board of Education due to the economy, with large amount of fundraising involved this trip is put on hold for now. We like to Thank Heidi C. for being able to help water and spray our Marching Band Student at every parade, a polo shirt was given to her. Thanks Again Heidi C.!!!! We need to find ways to get more students involved with marching band, maybe a outside mentor would help. NEW BUSINESS: Requests were made: 1) Bob S. request refreshments on Oct 29, est. cost $250 2) Bob S. request T-shirts for Darien Lake not to exceed $600 3) Bob S. request a guest artist for middle school cost $1,000 4) Bob S. also discuss transportation needed for students to go to Albany for Senator DeFranciso, est. cost $1,200 (this is still undecided with Bob S.) ALL REQUESTS FROM BOB S. WAS APPROVED 1) Jeff S. request 5/6 band and chorus trip to Syracuse Symphony, $400 2) Jeff S. request guest artist for Fairley and Middle School up to $1,000 3) Jeff S. Request for end of year parties(2) cost of $150 ALL REQUESTS FROM JEFF S. WAS APPROVED 1) Shirley T. request band -nite out to see spamalot and dinner $360.00 2) Shirley T. request new jazz band shirts $400.00 3) Shirley T. request guest artist for High School $1,000 4) Shirley request senior citizen dinner on December 17th concert, for cost of the dinner meat only $300 ALL REQUESTS FOR SHIRLEY T. WAS APPROVED FUNDRAISING: 11/14-11/24 Citrus Sale: Linda M. will order but will not get them off truck and sort, Rhonda V. will do this. Delivery Date: 12/15-16 3/13-3/23 Spring Flower Bulbs: Robin L. will take care of orders. Senior Band Fundraiser will be flowers from Fowlers Farm no set date yet (approx. May) Jack B. will work with us, having a portion of Xmas trees and wreath sales be given to Music Boosters on weekend of December 6/7, with students handing out music booster slips, every slip turned in with purchase, money will be forward to us. We would also like to have small groups of students perform at given times of this weekend. Fajita Grill Again, Fred F. will arrange this possibly 11/10-11 NEXT MEETING: March 30, 2009 @ 7:00pm Meeting Adjourned @ 8:35pm
Music Boosters Emergency Meeting June 12, 2008 In Attendance: Heidi C., Marge K., Linda I., Linda S., Rhonda V., Robin L., Meeting called to Order @ 6.35pm Emergency Meeting was called upon to address a request of funds from the Music Boosters in amount up to $1,500.00 for Arts and Education from Jeff Sawyer Three events needed help to be paid for: 1) 5/6 chorus and band to see Syracuse Symphony($580.00) 2) Ball in the House performed @ DMK ($3,400.00) 3) HS chorus to Civic Center ($900.00) Heidi C. read four e-mails in responds to above request from individuals not able to be present @ meeting. In order to respond to request, Treasurer (Robin L.) gave review of Booster Funds This years fundraising & expenses were: Fundraising total - $9,601.63 Expense total - $9,109.67 (Scholarships awards not yet included in total) Profit - about $500.00 (minus scholarships, $700.00) A Policy was set up in regards of this request: Commencing with the 2008-2009 school year the funding policy for Hannibal Music Boosters is: -Requests for funds must be made in advance of the event, at one of the semi-annual meetings (Sept/March) -Requests should be presented, in person, by the responsible party With great discussion, the Boosters decided to give $10.00 per student for the 5/6 chorus and band students (regards to request #1) and $10.00 per student for HS chorus students (regards to request #3) but not to exceed $1,500.00. Request for money, for Ball in the House (regards to request #2) was denied. OLD BUSINESS: Flag: what do we do with them, is it worth $80.00 to mail flyers to parents with possibility of not selling any? Citrus Sale: if Linda M. doesn't want to continue this fundraiser, Linda I. and Rhonda V. will Coupons for bowling will be in Monday (6/16) for students to pass out, with part of proceeds with each coupon used going to music boosters NEXT MEETING: Sept 29, 2008 @7:00pm in High School (Stage or Library) Meeting Adjourned @ 7:26pm
MUSIC BOOSTERS MEETING March 31, 2008 In Attendance: Rhonda V., Shirley T., Heidi C., Linda S., Linda I., Bob S., Fred F., Meeting called to order @7:09pm The minutes from the previous meeting on Sept. 24, 2007 were reviewed and approved. Treasurer's report was not read, due to the absence of the Treasurer. OLD BUSINESS Flag sales - still a large amount left, suggestions were make to sell flags around graduation time, also to mail flyers out to parents for the Jr. & Sr. High bands, need people to fold, address and mail flyers - contact Heidi C. if interested. We may add flyers to program for chorus and elementary concerts. Candy Sales leftovers were donated to the plus 5 club. Candy leftover from the musical dance will be given to students on the Boston Trip. Purchase new chaperone shirts for Marching Band, crewneck-12 shirts total (3-med., 5-large., 4-xlarge.) Depending on student involvement/participation with the Marching Band. We need parent to get their children involved or we may not have a marching band for the community. Scholarships remain the same 2@ $250.00 and 2@ $100.00. Looking for a committee to review essays for the winners, contact Heidi C. NEW BUSINESS Bob S. suggested to have a music booster table set-up @ every concert with info. on the club, so other parents may become involved, or a reception during warmups before concert. Linda S. - will contact Bob with Lighthouse Lanes to set up a day for students to pass out coupons for bowling and each coupon used, the music booster will receive a portion of sales. Linda will also contact Oliver Paine greenhouse(similar idea as lighthouse lanes) Car Wash - Sat. May 31, 2008 @ IGA 10-3pm Citrus Sale will continue, we are having a problem with parents picking up Citrus, if not picked-up a music booster parent or faculty will deliver after a couple of days, we don't want your citrus to rot. Pizza Sale before Feb. break or maybe a sub sale need to check with health department to renew license May sell flowers/plants on Mother's Day next year, Heidi C. will check with Heidi D. & Fowlers greenhouses Shirley T. will check with Jack B. to see if you buy a tree from them @ Xmas time, maybe he would donate a portion of proceeds to music booster School Calendar - (lottery fundraising) will be citrus sale, spring bulb/or Mother's day flowers, Cookie Dough may be possible Band night out money for Wicked - OK Replace Sherry B. as a music booster signer with Rhonda V. (For Music Booster Account) Need cowbells, jamblocks, & cymbals for drumline to compete @ Seneca Falls Pageant - total $263.00.approved Coffee pot purchase for boosters bring est. to Sept. meeting NYSSMA all-state accompanist needed and can be costly for parents. We would like to have one accompanist for all students with music boosters paying 80% of cost, students will pay remaining 20%. Cost not to exceed $600.00 total or will need to go to revote by booster committee. Includes 2 practices(30 minutes each) and day of audition with accompanist. Jr High Band needs t-shirt to perform @ Darien Lake in, boosters will pay but not to exceed $600.00. By year 2010, hope to sent High School band to Walt Disney World to perform. Hope to have some funds from Arts & Education fund but this will not cover the cost of every student, need to have alot of involvement with community members. Also need to set a committee up for this project if at all possible, lots of fundraising needed to send our students. NEXT MEETING: Sept. 29, 2008 Spring meeting: March 30, 2009 Adjourned @ 8:57pm
MUSIC BOOSTERS MEETING September 24, 2007 In Attendance: Heidi C., Shirley T., Rhonda V., Bob S., Fred F., George & Linda I., Linda S., Jane V., The minutes from the previous meeting, March 26, 2007 were reviewed and approved. The Treasurer's report was not read, due to absence of the treasurer. OLD BUSINESS Candy and flag sales still on going, discuss ideas to sell them checking on the IGA, @Elementary All-County, and concerts. Criteria will stay the same for Music Booster Scholarships. Winterfest was discuss if we should do it again this school year. Heidi C. is checking IGA receipts, once a week. NEW BUSINESS Elementary All-County, 6th grade will be at Hannibal November 2th & 3rd, includes Orchestra, Chorus and Band. Music Boosters will be selling snacks. Bulb sales, need to have order forms for Elementary student also. Costume Concert at DMK, October 30th, request for $150.00 was approved. Musical Dance, March 1st, live music may need funding. Individual accounts means 50% of PROFITS from selling fundrasiers will go into individual accounts to use for trips, NYSMMA, etc. Includes 6th grade. New shirts for the chaperones for Marching Band, discuss more in March. December concert we will be inviting Senior Citizens to come in for a dinner and concert. May need a volunteer bus driver to pick senior citizens up. A percussonist and saxophone musician will perform 2 concerts for 7th and 8th grade students, funding was approved. NEW OFFICERS President: Heidi C., Vice President: Rhonda V., Secretary: Linda I., Treasurer: Robin L. FUNDRAISERS Pizza sale was an idea, brought on conflicts @ high school, Elementary School may be interested need to speak with Jeff Sawyer. Citrus Sale, November 20-29 need order forms @ Fairley and DMK, also need help to sort. Lighthouse lanes designate a night for bowling, students pass out coupons to anybody, each coupon used gives music boosters money. Linda S. is checking on this.
Fred F. is checking on Fajita Grill, a designated day if a patron states they support Hannibal Music Boosters, we will get money for booster. Cookie dough sales are coming! Next Music Boosters Meeting: TUESDAY MARCH 25, 2008 @ 7:00pm
MUSIC
BOOSTERS MEETING March
26,2007 In
Attendance: George and Linda I, Rhonda
V., Linda S., Shirley T., Robin L., Heidi C., Jane
V. The
minutes from the previous meeting, September 25,2006, were reviewed and approved. The
Treasurer's report was read, discussed and approved. FUND
RAISERS: We
discussed the sales of the purple Hannibal flags. We need to display them more often;
maybe around the school, in some of the offices, etc. See if any of the Hannibal businesses
will let us display them for sale in their stores. Mention them in the school lunch
menu and maybe on the School Web page. We
are currently having a flower bulb sale. The money is due April 4&. good
date, so we would not interfere with other Community Events. Let's
plan on having a Car Wash on Sunday May 2oth at the Village Market. George and
Linda will set this up. We could advertise in the Valley News. Should
we have another one on June 3 0 at Sweet Inspirations? We
will have a Candy Sale again after Regents week, before the Marching Band break. A
percentage of the profits will be distributed to the band members' accounts. Should
we continue the citrus sale at Christmas time or in January? The quality of the fruit
was poor last year. Ask Linda Matteson and Linda Samuels about distributors and
if they would be willing to help with the project. How
about a Pizza Sale next year? One or two weeks before Winter break, Feb. 08. OLD
BUSINESS: We
should send Thank you notes to the people that helped us with the Sound Board. We
should send a get well card to Mr. Walker. Robin
updated us on the progress obtaining an EN. There is a lot of paper work involved. We
also had an update on the purchase of an Insurance policy for our events, and fundraisers. We
discussed the Music Booster scholarships. We decided to have 2 scholarships for $250.00
and 2 scholarships for $100.00. A committee will be put in place to decide the winners.
There will be an early May cutoff time for the applications to be handed in. The
NYSSMA Solo and Ensemble Festival will be April 20 and 21,2007. We will need adult
and student helpers. Solo
medals are provided by the school. We
need people to help with tailoring the Marching Band uniforms for length, etc.
for the Pageant of Bands Competition in Seneca Falls May 18& and 19&. A
bus has been approved
for transportation. Having
a business debit card was discussed. Only the signer on the account would be able
to use it, so it was determined that having one would be too complicated. We
decided to continue having just two meetings a year. We
mentioned that it would be a good idea to have a Music Booster poster, with
pictures of our activities, and some information, etc at the DMK
middle school in
the fall. THE NEXT MUSIC BOOSTERS MEETING WILL BE SEPTEMBER 24,
2007
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